Axis Journal of Medical and Biosocial Sciences (AJMBS)

Commitment to Privacy and Data Protection

The Axis Journal of Medical and Biosocial Sciences (AJMBS) places the highest priority on protecting the privacy, confidentiality, and security of personal information entrusted to us by authors, reviewers, editors, and readers. This Privacy Statement explains how AJMBS collects, uses, stores, and protects personal data obtained through its journal website and publication management systems.

Our practices adhere to internationally recognized data protection frameworks, including the General Data Protection Regulation (GDPR), COPE Core Practices, and ICMJE recommendations on privacy and confidentiality.

1. Collection and Use of Personal Information

AJMBS collects only the information necessary to facilitate editorial and publishing operations. This includes:

  • Names, institutional affiliations, and email addresses of authors, reviewers, and editorial board members.

  • User account data created during registration on the journal’s online submission system.

  • Contact details required for communication regarding manuscript status, peer review, and publication.

  • Metadata such as IP addresses, login times, and access logs used for security and operational purposes.

Purpose of Data Collection:
Personal information is used solely for legitimate journal-related purposes, including but not limited to:

  • Processing and managing manuscript submissions and peer review.

  • Communicating editorial decisions and publication updates.

  • Coordinating correspondence among authors, reviewers, and editors.

  • Distributing journal announcements, updates, or newsletters (only to those who opt in).

  • Maintaining accurate academic records and authorship information.

AJMBS does not sell, rent, or share personal information for commercial or non-editorial purposes.

2. Confidentiality Assurance

We guarantee that all personal information provided through the AJMBS platform is handled with strict confidentiality.

  • Access to personal data is restricted to authorized editorial and administrative personnel involved in journal operations.

  • Personal information will not be disclosed to third parties without explicit consent from the individual, except where required by law or in compliance with official investigations.

  • Reviewers’ identities are protected under the double-blind peer review system, and their personal data are not shared with authors.

3. Data Security and Protection Measures

AJMBS employs comprehensive security protocols to safeguard personal information against unauthorized access, alteration, misuse, or disclosure.

  • The website and submission systems use secure, encrypted connections (SSL/HTTPS) to protect data transmission.

  • Regular system updates, security audits, and malware checks are performed to ensure the integrity of digital infrastructure.

  • Access credentials are stored in encrypted form, and user accounts are protected by strong password policies.

  • Backup procedures are implemented to prevent data loss in case of technical failures.

While AJMBS takes all reasonable steps to secure user data, users are encouraged to maintain the confidentiality of their own login credentials and notify the editorial office if unauthorized account activity is suspected.

4. Access, Correction, and Control of Personal Information

AJMBS respects the rights of individuals to access, update, or correct their personal information.

  • Users may log into their journal accounts to review and modify their personal details.

  • Requests for data review, correction, or deletion can be made directly to the editorial office via email.

  • In compliance with GDPR principles, AJMBS will respond to such requests within a reasonable timeframe and confirm completion of the action.

  • Authors also retain the right to withdraw consent for the use of personal data at any time, subject to editorial obligations necessary for maintaining the academic record.

5. Data Retention and Storage

  • Personal data are retained only for as long as necessary to fulfill the purposes for which they were collected — primarily for academic and record-keeping purposes.

  • Author and reviewer data associated with published content are archived securely to maintain the integrity and traceability of the scholarly record.

  • When data are no longer required, they are securely deleted or anonymized in accordance with legal and ethical obligations.

  • AJMBS periodically reviews its data retention policy to ensure ongoing compliance with applicable laws and evolving best practices.

6. Cookies and Web Analytics

The AJMBS website may use cookies and analytics tools to improve functionality and user experience.

  • Cookies are small text files stored on users’ devices to facilitate login, navigation, and site performance.

  • Users may disable cookies through their browser settings, though certain features may become unavailable.

  • Anonymous analytics data (such as page views and visitor statistics) are collected solely for internal site optimization and not for tracking personal activity.

7. Third-Party Services

AJMBS may utilize third-party tools or integrations (e.g., Crossref DOI, ORCID, or indexing databases) to enhance scholarly visibility.

  • Only the minimal data necessary for service operation (such as author name or article metadata) are shared.

  • These partners are bound by confidentiality and data protection agreements that align with AJMBS’s privacy standards.

8. Updates to the Privacy Statement

This Privacy Statement is periodically reviewed and updated to reflect evolving technologies, regulatory changes, and improvements in journal operations.

  • Any updates will be published on the AJMBS website, with the date of revision clearly indicated.

  • Continued use of the journal site following such updates constitutes acknowledgment and acceptance of the revised terms.

9. Contact Information

For questions, concerns, or requests regarding this Privacy Statement or AJMBS’s data management practices, please contact:

Editorial Office – Axis Journal of Medical and Biosocial Sciences (AJMBS)
Email: editor@axisjmbs.com
Publisher: Axis Exploration & Academics (Private) Limited
Website: www.axisjmbs.com

We are committed to addressing privacy-related inquiries promptly, fairly, and transparently.

10. Consent and Acknowledgment

By registering on or submitting content through the AJMBS website, users acknowledge and agree to the terms outlined in this Privacy Statement. Continued use of the journal’s online systems implies consent to AJMBS’s data collection, use, and protection policies as described herein.